Creating a Purchase Order in SAP – Transaction ME21N

Transaction code ME21N is used for creating a purchase order in SAP. A purchase order is the legal document for purchasing items from a vendor or from different plants ( sections ) within a company. We can enter each details or copy from a preexisting RFQ (if it appropriate ) while creating a PO. Before starting to create a new purchase order we need the following basic data.

• Delivery date
• Account assignment
• Material number
• MPN material number
• Plant
• Number assignment
• Price
• Vendor

If the material & vendor records are there master records , we can choose that.Now we can learn the steps included in creating a new purchase order.

1. First we need to enter the transaction ME21N
2. Then the initial screen ( Click Organization Data ) for creating PO will be displayed. It contains
   • Vendor
   • Document date
   • Purchasing Organization
   • Purchasing Group
   • Company Code
3. Then enter Material items
   • Item
   • Material
   • Quantity
   • Delivery date
   • Short Text etc
   • Use New Item  option ( If the material is not present in master record )
4. Main menus in the screen while creating a purchase order are
   • Delivery / Invoice
   • Conditions
   • Texts
   • Address
   • Communications Data
   • Partners
   • Additional Data
   • Organization Data
   • Status

Delivery / Invoice screen contains

• Payment Terms
• Inco Terms
• GR message
• Currency Exchange rate etc

Its a pretty simple interface provided by SAP that anyone can easily create the things without much knowledge. You will get some more idea by seeing the following sample screenshots .

Other important transaction codes to remember with purchase orders are ME21N for creating, ME22N for Changing and ME23N for displaying the PO’s.