Every small scale or large scale projects require a perfect planning for each activity involved in that project. Project managers are responsible for this task to do it in an effective and within budget methods. SAP PS stands for SAP project System. This module is used for close and constant monitoring of each activities of a project in technical and commercial aspects. Project system requires the data from all departments (MM, SD, FI, HR etc).
Project tasks characteristics
- They are generally complex, unique, and involve a high degree of risk.
- They have precise goals which are agreed on by you and the ordering party.
- They are limited in duration and are cost and capacity intensive.
- They are subject to certain quality requirements.
- They are mostly of strategic importance for the company carrying them out.
A project can be structured as
- According to how it is organized
- According to the processes involved
Here is the list of important single roles for SAP PS module
Worklist for Project Period-End Closing
Technical name: SAP_PS_PEREND_PROJ_WLM
To generate the worklist for the period and fiscal year to be processed as part of period-end closing.
Technical name: SAP_PS_GROUPING
To group requirements for WBS elements within a project or across projects for planning purposes.
Technical name: SAP_PS_CLAIM
To create and edit notifications of type “Claim” and to obtain an overview of existing claims.
Technical name: SAP_PS_CEP
To depict business process between your business and external business partners (producers, sub-suppliers) based on the Internet.
Executing Controlling Reports
Technical name: SAP_PS_EXECUTE_CO_REPORTS
To execute hierarchy reports and cost element reports.
Maintaining and Displaying Documents
Technical name: <SAP_PS_DOCUMENTS>
To maintain and display texts and documents for a project and its objects, and to conduct targeted document searches using a search engine.
Line Item Reports
Technical name: SAP_PS_REP_LINE_ITEM
To display line item reports.
Reports on Revenues and Earnings
Technical name: SAP_PS_REP_REVENUES
To display reports on revenues and earnings.
Technical name: SAP_PS_PROGRESS
To determine the progress values for your project(s).
Overall CO Planning for Projects
Technical name: SAP_PS_OVERALL_CO_PLAN_PROJ
To manually plan costs and revenues in the work breakdown structure.
Progress Information System
Technical name: SAP_PS_REP_PROGRESS
To display progress analysis reports.
Materials Information System
Technical name: SAP_PS_REP_MATERIAL
To display reports about materials
Structure Information System
Technical name: SAP_PS_REP_STRUCT
To evaluate your project structure flexibly, per various criteria.
Information System Tools
Technical name: SAP_PS_REP_TOOLS
To create and edit report forms in the Report Painter, and execute inheritance runs, to draw data from the system for, among other things, the Executive Information System (EIS).
Actual Payments in Projects
Technical name: SAP_PS_PAYMENTS_PLAN
To transfer actual payments and display the transfers.
Project Year-End Closing
Technical name: SAP_PS_PROJ_YEAREND
You can use the transactions for this role as part of the fiscal year-end closing to carry forward commitment values that are still open into the first period of the next fiscal year, and to carry forward unused project budgets to that fiscal year.
Technical name: SAP_PS_REP_COSTS
To display all cost reports.
Technical name: SAP_PS_MASS_CHANGE
To execute mass changes for projects and evaluate them in the log.
Materials in Projects
Technical name: SAP_PS_MATERIAL
To plan and monitor project material requirements and costs, and to regulate and schedule the flow of materials.
Displaying Materials in Projects
Technical name: SAP_PS_MATERIAL_DISPL
To display project material requirements and costs.
Project Funds Commitments
Technical name: SAP_PS_FUNDS_COMMITMENT
To enter expected costs or revenues, even at an early stage when you do not know which transaction (purchase order, material reservation, and so on) will actually cause them.
Project Period-End Closing: Individual Processing
Technical name: SAP_PS_PEREND_PROJ_IND
You can use the transactions for this role as part of period-end closing to carry out period-related commercial transactions for each project individually.
Period-End Closing: Collective Processing
Technical name: SAP_PS_PEREND_PROJ_COLL
You can use the transactions for this role as part of period-end closing to carry out period-related commercial transactions for several projects simultaneously.
Project Periodic CO Planning
Technical name: SAP_PS_PER_CO_PLAN_PROJ
To determine all the plan data to be taken into account for a period, and to compile project plan data for enterprise controlling purposes.
Evaluating Human Resources
Technical name: SAP_PS_PERS_RES_EVAL
To evaluate human resources.
Planning Human Resources
Technical name: SAP_PS_PERS_RES_PLAN
To display reports on human resources, in a project view and a work center view.
Technical name: SAP_PS_PAYMENTS_PLAN
To plan revenues and expenditures in one or more WBS elements, and to display the planned payments.
Technical name: SAP_PS_BUDGET_PROJ
To execute budgeting and availability control for your project.
Maintaining and Displaying Project Structures
Technical name: SAP_PS_STRUCT
To maintain the structures for your project.
Display Project Structures
Technical name: SAP_PS_STRUCT_DISPL
To display the structures of your project.
PS Input: Line Manager Generic Role
Technical name: SAP_PS_LINE_MANAGER
Technical name: SAP_PS_CONFIRM
Maintaining Work Center Master Data
Technical name: SAP_PS_BASIC_WRKPL
Displaying Work Center Master Data
Technical name: SAP_PS_BASIC_WRKPL_DISPL
To display the work center master data.
Displaying Standard Structures
Technical name: SAP_PS_STD_STRUCT_DISPL
To display the standard structures of your project.
Maintaining Standard Structures
Technical name: SAP_PS_STD_STRUCT
To maintain the standard structures for your project.
Maintaining Dates in Projects
Technical name: SAP_PS_DATES
To maintain dates in your project.
Displaying Dates in Projects
Technical name: SAP_PS_DATES_DISPLAY
To display all the dates in the work breakdown structure.
Monitoring Dates for Materials
Technical name: SAP_PS_MONITOR_MAT_DATES
To monitor dates for materials.
Actual Transfer Prices
Technical name: SAP_PS_TRANSFER_PRICE_ACTUAL
To allocate a transfer price from a transfer price agreement, so that actual revenues are posted in the sender and actual costs in the receiver.
Planned Transfer Prices
Technical name: SAP_PS_TRANSFER_PRICE_PLAN
To agree a transfer price for the rendering of a particular
Service between two WBS elements, display, and change the agreement.
Summarized Cost Reports
Technical name: SAP_PS_REP_COST_SUMMARIZ
To combine a number of projects with like characteristics, thereby effecting more efficient project control.
Calculating the Sales Price
Technical name: SAP_PS_SALES_PRICING
To calculate the sales price for a customer inquiry re a product or service, and save the result in a document.
Technical name: SAP_PS_MODEL_PROJ
To carry out allocation to allocate overhead costs.
Technical name: SAP_PS_REP_PAYMENTS
To represent the value flow of project-related payment data in a single project, in partial projects, or across projects according to hierarchical points of view.
Payment Transfer for Project Period-End Closing
Technical name: SAP_PS_PEREND_PROJ_PAYMENT
To record partial payments and payments that reference invoices in Project Cash Management.