Creating a Purchase Order in SAP – Transaction ME21N

Transaction code ME21N is used for creating a purchase order in SAP. A purchase order is the legal document for purchasing items from a vendor or from different plants ( sections ) within a company. We can enter each details or copy from a preexisting RFQ (if it appropriate ) while creating a PO. Before starting to create a new purchase order we need the following basic data.

  • Delivery date
  • Account assignment
  • Material number
  • MPN material number
  • Plant
  • Number assignment
  • Price
  • Vendor

If the material & vendor records are there master records , we can choose that.Now we can learn the steps included in creating a new purchase order.

  1. First we need to enter the transaction ME21N
  2. Then the initial screen ( Click Organization Data ) for creating PO will be displayed. It contains
    • Vendor
    • Document date
    • Purchasing Organization
    • Purchasing Group
    • Company Code
  3. Then enter Material items
    • Item
    • Material
    • Quantity
    • Delivery date
    • Short Text etc
    • Use New Item ¬†option ( If the material is not present in master record )
  4. Main menus in the screen while creating a purchase order are
    • Delivery / Invoice
    • Conditions
    • Texts
    • Address
    • Communications Data
    • Partners
    • Additional Data
    • Organization Data
    • Status

Delivery / Invoice screen contains

  • Payment Terms
  • Inco Terms
  • GR message
  • Currency Exchange rate etc

Its a pretty simple interface provided by SAP that anyone can easily create the things without much knowledge. You will get some more idea by seeing the following sample screenshots .
SAP MM - PURCHASING ORDER CREATION - ME21N - Screen 1
SAP MM - PURCHASING ORDER CREATION - ME21N - Screen 2
SAP MM - PURCHASING ORDER CREATION - ME21N - Screen 3

Other important transaction codes to remember with purchase orders are ME21N for creating, ME22N for Changing and ME23N for displaying the PO’s.